A Guide to On-Campus Banking for Clubs |
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All clubs (non-faculty & faculty-affiliated) are required to use their on-campus bank account at WLUSU to manage their funding throughout the year.
This brand-new, convenient and simple system will support your club as you continue to positively enhance Laurier student life.
Your club is encouraged to retain photocopies of all forms and supporting documents that you submit to the banking system, for your records.
Reimbursements and Payment of Invoices:
1. Download the Expense Requisition Form from the Banking forms page and fill it out electronically. There are two versions of the form - one for non-faculty clubs and another for faculty-affiliated clubs.
2. Attach the corresponding receipts/invoices to the form.
3. Drop off the form to the mailbox of Caitlin Thivierge (CC Business Manager) located in the WLUSU Offices by Monday at 4pm. SBE clubs must submit the form to John Young (SBE Clubs Faculty Advisor).
4. During the week, the request will be processed and a cheque will be prepared to the person who requires the reimbursement or towards the payment of an invoice.
5. On Friday afternoon, pick up your cheque from the front desk of the WLUSU main office. The cheque recepient will have to show identification and sign off upon pick up to ensure accountability.
Notes:
- Please ensure that you have sufficient funds in your budget/on-campus bank account to cover reimbrusements and invoice payments.